HIGHLIGHTS OF THE MINUTES OF THE COUNCIL MEETING
OF THE VILLAGE OF LIONS BAY
HELD ON MONDAY JUNE 6, 2005 at 7:00 P.M.
Present: Mayor Douglas Miller
Councillor Elizabeth Jordan
Councillor Chris Page
Councillor Joanne Ronsley
Councillor Lisa Turpin
Administrator Lori Pilon
Recording Secretary Sheila Blake
1. Mayor Miller called the meeting to order at 7:10 p.m.
2. A motion was passed to adopt the agenda as amended: Under New Business Item D (a) Mosquito Control Bylaw, and Under Bylaws Item A Animal Control Bylaw.
3. Public Participation
Shirley Stokes, 90 Panorama Road asked: if Council knew when MOT will hold a public meeting regarding the next phase of Sea to Sky Highway improvements, and if the consultation meetings will be after June 15, 2005 when the new Ministers are appointed.
Council advised that the delay is contractual and that as soon as the contracts have been signed MOT will begin the public consultation process.
4. Delegations
Matt Meehan, Vice President, Planning of Concord Pacific regarding Porteau Cove Development.
Meehan presented a comprehensive information package to Council.
Meehan introduced Harold Calla member of the Squamish First Nation, Chris Gihlam, Infrastructure Planning Design and Theresa Cherniak, Site Planning, both for Concord Pacific.
Harold Calla advised Council of Squamish First Nation’s viewpoint and role in the proposed development.
· As part of the Aboriginal land rights settlement Porteau Cove lands were optioned to the Squamish First Nation in consideration of their consent to release aboriginal rights to the Squamish estuary lands. The Squamish First Nation now owns a one third interest in the site which was assessed, and paid for at fair market value. The Squamish estuary lands were the original community based lands for the Squamish First Nation. There are 3,500 members living in the Squamish Valley with not enough land for housing, and sustainable employment opportunities. It was essential to locate community-based land for the Squamish First Nation’s members.
· The $80 million required for infrastructure was beyond the Squamish First Nation’s reach, therefore it was decided to exercise their option at Porteau Cove and secure a partnership with Concord Pacific to develop the property.
· The Squamish First Nation is interested in mitigating the impact of development and is seeking cooperative arrangements with governments along the corridor. Rights of access and egress along the highway have been secured.
Concord Pacific advised that:
· The proposed development of Porteau Cove encompasses 1,200 acres (4 km.) with
450 acres to be developed leaving in excess of 60% in a natural state.
· There will be a Village centre area with retail and small offices and housing above.
· Lot sizes begin at 5,000 – 6,000 square feet up to 10,000 - 12,000 square feet and there will be 1400 units including 800 multi-family, apartments, townhouses and duplexes and 600 single family homes.
· There will be a waterfront park and trail head parking. The property does not go down to the water. Access to the park is currently being discussed. There will be on- street and off-street parking to service residents.
· The 25-year highway plan indicates a 4-lane highway going through the community.
Council raised the question of emergency egress in the event of a major emergency such as an interface fire and suggested that creeks have potential for pathways down the mountain in the event residents need to escape.
5. A motion was passed to adopt the minutes of the regular meeting held May 16, 2005 with the following amendment: Councillor Turpin advised that she departed the meeting after Item 6B on the Agenda and not after Item 7 ii.
6. Unfinished Business
A. Piano
Councillor Ronsley advised that the Village now owns two pianos and that: in the opinion of Steel Blue Productions (Piano Tuning Services), the Village should retain the piano we originally owned and only a licensed tuner should tune the piano, and that in Counillor Ronsley’s opinion whoever uses the piano should be responsible for the cost of tuning required.
Council agreed that the question of management of piano costs should be added to the next agenda.
A motion was passed that the piano recently acquired by the Village be sold for $350 to cover the cost of delivery.
B. LMTAC Review of First Principles
A report dated May 2, 2005 following up on the LMTAC Board Motion of
April 27, 2005 was presented to Council for comment.
It was agreed that Council will forward their comments via email to Councillor Turpin who will take the information to the next LMTAC Meeting.
C. Parking Designation Change - Lions Bay Avenue
An information report dated June 6, 2005 was presented together with an email dated May 30, 2005 from Lions Bay Avenue resident Sally Pollock requesting that the parking designation on Lions Bay Avenue be changed to “Resident Only Parking”.
A motion was passed to reconvene the Parking Committee to deal with unresolved parking issues, and provide recommendations to Council, via Councillor Ronsley, for the Council meeting on June 20, 2005.
D. Trails Committee Terms of Reference. Councillor Jordan advised that: there was a March 31, 2005 deadline for this submission and she has contacted Victoria with respect to grants for next year but was advised this was a-one time only grant which may be instituted again, she suggested striking a committee (incorporating the previous Trail Committee members) to investigate trails and bike lanes throughout the Village so that material would be available in the event a second grant becomes available, and Terms of Reference will be available for the next Council meeting.
7. Reports
A. Administrator
The 2004 Annual Drinking Water Quality report prepared for Vancouver Coastal Health Authority as a requirement for licensing was presented.
A motion was passed to receive the 2004 Annual Drinking Water Quality report.
A motion was passed to receive the Administrator’s report.
B. Finance Manager
An information report dated June 6, 2005 regarding the 2004 Audited Financial Statements was presented. The Finance Manager advised that: the statements have been prepared by staff and finalised in collaboration with BDO Dunwoody. The Village has a clean audit report, and there will be a series of public meetings to discuss capital programs and a public meeting will be held prior to the Council meeting on June 20, 2005.
A motion was passed to receive the Finance Manager’s report.
C. Mayor
The Mayor presented his report dated June 6, 2005.
A motion was passed to receive the Mayor’s report.
D. Council
i) Councillor Ronsley
Councillor Ronsley’s report dated June 6, 2005 was presented.
A motion was passed to receive Councillor Ronsley’s report.
ii) Councillor Jordan
Councillor Jordan reported that the Infrastructure Committee is in the process of setting priorities for the next three to five years and awaits further information from the finance department.
A motion was passed to receive Councillor Jordan’s report.
iii) Councillor Turpin
Councillor Turpin’s report dated June 6, 2005 was presented.
Councillor Turpin recommended that Council install a key card system at the beach park bathrooms. The cards could be sent out with the tax notices. Keeping the bathrooms clean is costing the Village a great deal of money.
Council asked staff to speak to Ken Wolder to discover the cost and feasibility of installing a key card system and to report to next Council meeting.
A motion was passed to receive Councillor Turpin’s report.
E. Committees
i) Minutes of the Board of Variance meeting held May 19, 2005 were presented.
A Board of Variance Workshop is scheduled for June 16 at 7:00 pm. Council requested that the issue of protecting the Village into the future from Board of Variance decisions should be raised at that workshop.
A motion was passed to receive the minutes of the Board of Variance meeting held May 19, 2005.
ii) Minutes of the North Shore Transportation Advisory Committee meeting held May 24, 2005 were presented.
A motion was passed to receive the minutes of the North Shore Transportation Advisory Committee meeting held May 24, 2005.
iii) Notes of the North Shore Community Shuttle Project Roundtable discussion held May 24, 2005 were presented.
Councillor Turpin advised that the next meeting was to be held June 8, 2005 at 7:00 pm.
A motion was passed to receive the notes of the North Shore Community Shuttle Project Roundtable discussion held May 24, 2005.
8. Bylaws
A. A motion was passed to give first, second and third reading to Bylaw No. 372, 2005 – Animal Control Bylaw.
B. A motion was passed to give first, second and third reading to Bylaw No. 373, 2005 - Municipal Ticket Bylaw.
9. Correspondence
A. A motion was passed to receive the correspondence list for the period ending
June 3, 2005.
B. A motion was passed to receive the Action Items list for the period
ending June 3, 2005.
i) Letter dated May 27, 2005 from Lieselotte Ganske regarding rock fall and bank erosion.
Councillors Ronsley and Page to inspect the site and report back to the
June 20, 2005 Council meeting.
ii) Letter dated May 30, 2005 to Ken Chow, TransLink from Bree Stoddart regarding proposed increase to bus services to/from Lions Bay.
Councillor Turpin will contact Bree Stoddart to express Council’s appreciation for submitting this letter to Ken Chow.
10. New Business
A. Request for donation of rental fees
i) Lions Bay Community Scholarship Foundation - Library Meeting Room
An information report dated June 6, 2005 was presented.
A motion was passed to waive the library rental fee of $25 for the Lions Bay Foundation’s AGM held Monday May 30, 2005.
ii) David Hancock Eagle Lecture - Community Hall
An information report dated June 6, 2005 was presented together with an email dated May 31, 2005 from Lawrence Ruskin.
A motion was passed to waive the $75 rental fee for the Community Hall for the David Hancock lecture.
B. Letter and Petition from Brunswick Beach residents requesting that beach accesses be left in their ‘natural’ state.
A letter dated May 6, 2005 from Brunswick Beach resident Connie Spiers was presented with a petition signed by Brunswick Beach residents.
A motion was passed to receive the letter and petition.
Mayor Douglas Miller will speak to Connie Spiers.
C. Porteau Cove Development Application – Request for Comment
A report dated May 11, 2005 from Susan Stratis, Planning Consultant,
Squamish - Lillooet Regional District was presented.
Council agreed to prepare comments and circulate by email amongst
themselves for further discussion at the June 20, 2005 Council meeting.
A motion was passed to receive the Porteau Cove Development Application -
Request for Comment.
D. GVRD Mosquito Control Bylaw approval
A memo dated May 16, 2005 from John MacFarlane, GVRD
West Nile Virus Mosquito Coordinator was presented
A motion was passed to forward the GVRD Mosquito Control Bylaw approval request to John Jordan for comment and further discussed at the June 20, 2005 Council Meeting.
11. In Camera
A motion was passed to move In Camera at 8:53 p.m. regarding:
A. Personnel Pursuant to Section 90 (1) (a) of the Community Charter
(1 Item)
B. Personnel Pursuant to Section 90 (1) (c ) of the Community
Charter (1 Item)
C. Legal Pursuant to Section 90 (1) (g) of the Community Charter
(2 Items)
D. Negotiations/Related Discussions Pursuant to Section 90 (1) (k) of
the Community Charter (2
Items)
A motion was passed to revert back to regular meeting at 9:40 p.m.
12. A motion was passed to adjourn the meeting at 9:40 p.m.
Original minutes signed by Mayor & Administrator
